[Lcabid] [LACTTE] LCA2020 - Gold Coast - Formal Bid

[Joel Addison]

Hi Josh and Council,

I’ve followed up with our main venue preference about their availability for site inspections around the commonwealth games. Quoting them:

> Based on the Commonwealth Games the centre is closed to any site inspections from Friday 16th March to Thursday 26th April 2018. If there is the chance to meet prior to Friday 16th March this would be fantastic.

Based on this, and the times listed in the doodle poll, I think our only options would be March 10/11 and April 28/29. To me the end of April seems very late, so I’d be in favour of doing it on the weekend of March 10/11. 

Is this weekend suitable, or would you prefer the later date?

Thanks,
Joel

> On 11 Jan 2018, at 8:48 am, Josh Stewart <josh at linux.org.au> wrote:
> 
> Hi Joel (and team!), 
> 
> Firstly my apologies for taking so long to get back to you!
> 
> Council has reviewed and discussed the documents you sent through and we would like to move forward to the next stage of the bid process and arrange a site tour with you. As you'd be aware from your involvement in LCA2018, the site tour is an important part of the bid process, allowing council to not only get an idea of the physical locations for the conference, but also as a small scale 'practice' run for the team to coordinate with the various site managers, transportation providers etc. We encourage teams to work with relevant supporting organisations (Eg the below mentioned Gold Coast Business events, tourism boards etc) if possible to see in what ways they can potentially assist with this type of visit. 
> 
> First step for coordinating this is the challenge of finding dates that work for all parties. Typically we run these site tours over a Saturday and Sunday as we've found that getting through everything in a single day is usually not possible. I've setup a Doodle poll for this, aiming for one of the weekends in March or April: https://doodle.com/poll/53a5rmdzid4w4nrx
> 
> Hopefully that should give you enough lead time, but if you need longer just let us know. Please also feel free to distribute that link to the wider team if there's anyone not included on your list. 
> 
> Finally a big thank you for all the work put into your bid to date. We understand how much effort goes into the creation of bid documents and we look forward to reviewing the details of this with you in person. 
> 
> Cheers,
> 
> Josh Stewart
> 
>> On Sat, Nov 11, 2017 at 12:57 AM Joel Addison <joel at addison.net.au> wrote:
>> Good evening Council,
>> 
>> On behalf of the team, I would like to formally submit a bid to host linux.conf.au in 2020 on the Gold Coast.
>> 
>> Please find attached our main bid document. We have also put together a folder of information[0] for your perusal, which includes:
>> * the bid document [1]
>> * the budget estimates [2]
>> * a welcome from Gold Coast Business Events [3]
>> * other supporting documents [4]
>> 
>> We look forward to discussing this with you soon, and can’t wait to bring LCA to the Gold Coast!
>> 
>> Kind regards,
>> 
>> Joel Addison
>> LCA2020 Bid Lead
>> 
>> 
>> [0] https://drive.google.com/drive/folders/1UJcOGtOrZfDcXDQyOFbJ3hZVYNy9bf5R?usp=sharing 
>> [1] https://drive.google.com/file/d/16yrUNMdcZnlr2iPCwq8G53VRuAFsqGYH/view?usp=sharing 
>> [2] https://docs.google.com/spreadsheets/d/1rFLDHU3_IX-kHzY69yD08on_mHaqBX4KmBYfKgOVmE4/edit?usp=sharing 
>> [3] https://drive.google.com/file/d/12K65ovz4Oyp3trh42MFIk3bWB-5tmE_o/view?usp=sharing 
>> [4] https://drive.google.com/drive/folders/1sXcQqpHm0hz3Weg_0rzKOuOYh3OE-OkH?usp=sharing
>> 
>> _______________________________________________
>> committee mailing list
>> committee at lists.linux.org.au
>> http://lists.linux.org.au/mailman/listinfo/committee
>> 
>> To unsubscribe from this list, send a blank email to
>> committee-unsubscribe at lists.linux.org.au
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.humbug.org.au/pipermail/lcabid/attachments/20180131/32d2e09f/attachment.html>