[Lcabid] [LACTTE] LCA2020 - Gold Coast - Formal Bid

[Joel Addison]

Hi Josh,

That is excellent news that Council would like to move forward to the next stage of the bid process! We look forward to running a site inspection so you can see all that the Gold Coast has to offer as a conference destination.

Thanks for creating the doodle poll to coordinate selecting a date. One thing that will play heavily into the timing is the 2018 Commonwealth Games, which are held from 4 to 15 April 2018. It will be not be possible to do it during this time, and I imagine it may be harder to arrange access to some venues either side of the event. I will get in touch with some venues to see if they have any restrictions around that period, and let everyone know.

Thanks,
Joel

> On 11 Jan 2018, at 8:48 am, Josh Stewart <josh at linux.org.au> wrote:
> 
> Hi Joel (and team!), 
> 
> Firstly my apologies for taking so long to get back to you!
> 
> Council has reviewed and discussed the documents you sent through and we would like to move forward to the next stage of the bid process and arrange a site tour with you. As you'd be aware from your involvement in LCA2018, the site tour is an important part of the bid process, allowing council to not only get an idea of the physical locations for the conference, but also as a small scale 'practice' run for the team to coordinate with the various site managers, transportation providers etc. We encourage teams to work with relevant supporting organisations (Eg the below mentioned Gold Coast Business events, tourism boards etc) if possible to see in what ways they can potentially assist with this type of visit. 
> 
> First step for coordinating this is the challenge of finding dates that work for all parties. Typically we run these site tours over a Saturday and Sunday as we've found that getting through everything in a single day is usually not possible. I've setup a Doodle poll for this, aiming for one of the weekends in March or April: https://doodle.com/poll/53a5rmdzid4w4nrx <https://doodle.com/poll/53a5rmdzid4w4nrx>
> 
> Hopefully that should give you enough lead time, but if you need longer just let us know. Please also feel free to distribute that link to the wider team if there's anyone not included on your list. 
> 
> Finally a big thank you for all the work put into your bid to date. We understand how much effort goes into the creation of bid documents and we look forward to reviewing the details of this with you in person. 
> 
> Cheers,
> 
> Josh Stewart
> 
> On Sat, Nov 11, 2017 at 12:57 AM Joel Addison <joel at addison.net.au <mailto:joel at addison.net.au>> wrote:
> Good evening Council,
> 
> On behalf of the team, I would like to formally submit a bid to host linux.conf.au <http://linux.conf.au/> in 2020 on the Gold Coast.
> 
> Please find attached our main bid document. We have also put together a folder of information[0] for your perusal, which includes:
> * the bid document [1]
> * the budget estimates [2]
> * a welcome from Gold Coast Business Events [3]
> * other supporting documents [4]
> 
> We look forward to discussing this with you soon, and can’t wait to bring LCA to the Gold Coast!
> 
> Kind regards,
> 
> Joel Addison
> LCA2020 Bid Lead
> 
> 
> [0] https://drive.google.com/drive/folders/1UJcOGtOrZfDcXDQyOFbJ3hZVYNy9bf5R?usp=sharing <https://drive.google.com/drive/folders/1UJcOGtOrZfDcXDQyOFbJ3hZVYNy9bf5R?usp=sharing> 
> [1] https://drive.google.com/file/d/16yrUNMdcZnlr2iPCwq8G53VRuAFsqGYH/view?usp=sharing <https://drive.google.com/file/d/16yrUNMdcZnlr2iPCwq8G53VRuAFsqGYH/view?usp=sharing> 
> [2] https://docs.google.com/spreadsheets/d/1rFLDHU3_IX-kHzY69yD08on_mHaqBX4KmBYfKgOVmE4/edit?usp=sharing <https://docs.google.com/spreadsheets/d/1rFLDHU3_IX-kHzY69yD08on_mHaqBX4KmBYfKgOVmE4/edit?usp=sharing> 
> [3] https://drive.google.com/file/d/12K65ovz4Oyp3trh42MFIk3bWB-5tmE_o/view?usp=sharing <https://drive.google.com/file/d/12K65ovz4Oyp3trh42MFIk3bWB-5tmE_o/view?usp=sharing> 
> [4] https://drive.google.com/drive/folders/1sXcQqpHm0hz3Weg_0rzKOuOYh3OE-OkH?usp=sharing <https://drive.google.com/drive/folders/1sXcQqpHm0hz3Weg_0rzKOuOYh3OE-OkH?usp=sharing>
> 
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