[H-ANNOUNCE] 2007-02-03 HUMBUG Exec meeting minutes.

[David Seikel]

2007-02-03 HUMBUG Exec meeting started at 12:30 PM.

Present - Mark Suter (President), James Iseppi (Vice President), David
Seikel (Secretary), Rohan Smith (Treasurer), Scott Wilson (Librarian).

1)  Two talks maintainers, and we only need one.

James - Heard from a friend of a friend of an acquaintance of Stephens
that Clinton Roy and Elspeth Thorne had a talk and decided that Elspeth
gets the job.

This sounds more like a rumour than fact, so we voted.

Scott moves that we choose between Clinton Roy and Elspeth Thorne as
talks maintainer, James seconds, four votes for Elspeth Thorne, one
abstained.

Congratulations Elspeth.

(Better luck next year Clinton, maybe if you pooled all your votes for
the one position. B-) )

2)  2007 Open Source Developers Conference.

David - Most of it was discussed during the last HUMBUG meeting, where
Arjen Lentz took charge of proceedings.  Trying to get it hosted in
Brisbane, with the support of local clubs, including HUMBUG.

James - We should discuss support and finance.
Mark  - OSDC has been running for a while.
James - Waiting on more financial information from previous hosts.
Mark  - We can support financially.
Rohan - Bank balance currently at $3800.
Requirement that we at least break even if we put money in.


3)  Update on our linux.conf.au bid.

James - There's a wiki currently being run by Russell Stuart.
Scott - What's involved in a bid.
James tells us.

General discussion about expected attendance numbers; Melbourne's venue;
our venue, possibly UQ or elsewhere, UQ would probably like to be
involved, and gets us brownie points with them.


4)  Supervision of children during meetings.

Scott - Is worried about children being unsupervised, notes that the
father of the two children at the last HUMBUG meeting left them
unsupervised to attend the OSDC meeting.  Some members have blue cards,
but we don't run a baby sitting service.

Mark  - UQ does not want us to be babysitters, part of their rules.

Children must be supervised by their parent or guardian at all times.

ACTION ITEMS - Scott to talk to member privately, then Mark to send
policy email.


5)  Convert exec aliases to proper mailing list.

James - so we can archive, filter, accountability.
Mark  - must be private.  He has an archive of most of it anyway.
David - Mark can seed the mailing list archive.

ACTION ITEM - James moves that Mark does the conversion, Scott seconds,
passed unanimously.


6)  Move LCA wiki currently being run by Russell Stuart, to caliburn,
and make a general purpose HUMBUG wiki.

James - Makes the LCA wiki official, and even without that, it would be
good to have one anyway.  All the other UGs have wikis.

Rohan - All the cool kids have one.
David - All the uncool kids have one.

Split the HUMBUG wiki up into sections, exec, LCA section, dsig section,
etc.  Only people with a humbug.org.au email address can write (most
members should have one already).  General public can read.

Rohan is worried about extra traffic.

James moves, to setup a http://humbug.org.au/wiki, Scott seconds, passed
unanimously.

Rohan - How to monitor traffic?
Mark  - shows us the caliburn traffic monitoring site.

ACTION ITEM - Discuss on exec mailing list which wiki software to use,
Mark and other sysadmins to set it up.


Other Business

The meeting equipment used to fit into a single box, but that was too
heavy to carry.  Now that we have small, light weight switches replacing
the big heavy ones, the equipment can fit into a single box that is not
too heavy to carry.  It doesn't all fit into the current box.

ACTION ITEM - Mark moves that Rohan buys up to $100 worth of new box
that will hold all the equipment, David seconds, passed unanimously.

David points out that when he carries the equipment, he loads it all up
into his backpacks and either walks or catches a bus.  He leaves the box
at home, because they are too cumbersome on the bus.

Mark suggest that a collapsible box might help, if that comes in under
budget.


Meeting closes at 13:20.
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