[H-ADMIN] Humbug room bookings

[Stephen Viller]

Hi Clinton,

I'd like to support you with this--I just need to work out what the constraints are on what we can do.

I've had a quick check, and one of the biggest issues seems to be about whether you have a current staff member involved who can effectively make the booking. Without this, we go into the need for insurance, etc., and it is also harder to argue for charges to be waived (which I'm told is an issue even if we don't go through central room bookings).

Cheers,
--Stephen.

On 13 Jun 2016, at 09:13, Clinton Roy <clinton.roy at gmail.com<mailto:clinton.roy at gmail.com>> wrote:

Dear Stephen,

I’m writing to you as secretary of Humbug, Brisbane’s Unix users group, in your position at the school to assist us with room bookings, as suggested by Jennifer Croud.

UQ room bookings recently enacted a change to their rules to forbid external groups from receiving free room bookings, even for groups like ours that have been meeting at UQ for over twenty years with no problems.

At the moment Humbug is surviving under the grace of individual staff members at the university, we would like to propose a more permanent, formal solution. I would like to suggest that Humbug meet fortnightly, Saturday night at the collaboration space, level two GPS. I’m hoping that ITEE can give permission for that space without going through room bookings.

Humbug already has good interactions with UQCS, which has led to Humbug helping out with Linux workshops at UQ and helping CompCon, and with UQ student helpers at PyConAu and linux.conf.au<http://linux.conf.au/>. Sharing a space could only improve these interactions.


Regards,

Clinton Roy

Secretary, Humbug.

--
Clinton Roy
Software Developer
Bloomberg VAULT

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