[H-ADMIN] Invoices for Caliburn & Traffic

[Russell Stuart]

Yesterday we (well Mark and I) received invoices for Caliburn hosting
and traffic, totalling roughly $400.  I won't go into exact details as
we have been told by the people providing the hosting they would prefer
the details of the arrangement be kept confidential.  But briefly, the
invoiced amounts cover periods starting in 2007 and ending in 2009.  The
person sending them admits to being hopelessly behind in the invoicing.

The people invoicing us are present and former members of Humbug.
Suffices to say I trust them completely.  However we can't just pay
these things without doing a bit of due diligence.  I don't have a clue
what the arrangements were with Humbug, but fortunately you lot on the
committee go back to 2007.  So, could Clinton / Matt / Mark say what
they know about:

a)  Whether the amount sounds roughly in line with previous charges.
b)  The last time we paid for Caliburn.

Note "say what they know about" includes "I know nothing" if that is the
case.

The last invoice has payment terms of 30 days.  (The other invoices have
payment terms of 14 days, but since they were raised in 2007 this is a
tad unrealistic.)  I would like to comply with the 30 days, but it means
we will have authorise payment by taking a vote here and formalising it
at the next committee meeting.  Thus once we have sorted out the
validity of the invoices, I will be asking for votes.

I should probably also add that even if it turns out we collectively
know nothing, I am personally in favour of just paying the invoices.
These will be the last of them, as Caliburn has been decommissioned.

Note: This email has been BCC'ed to the supplier.