[Lcabid] My minutes

[matheist76 at westnet.com.au]

Hi guys, 
sorry about being a bit late on this as I've had some issues with bad block on my harddrive. I hope this is complete. It's almost wiki ready so when the wiki comes online it will be ready to post. I have just seen Russell's emails. As I said I've had a couple of minor problems. Take a look. If there are any issues with these minutes please post your comments back to me. 


Matt. 

13/06/2009 LCA meeting. 

Meeting Held at UQ Social Sciences Building 24 Room S603. 
People Attending: Russell, Clinton, Shuan, Mark Ellem, Stephen Thomas, Daniel Devine, Matthew Franklin. 
People Absent: James who had given his proxy to Matthew, no word from Scott or Marco. 

=== Meeting Started at 2:30pm === 
Disscussed members not present. It was decided that we would be palm off jobs when they came back on board. We looked at the Roles that everyone was interested in doing and what we thought ourselves capable. Everyone spoke about what they wanted to do and their expertise. Stephen - System Admin and Speakers Leasion, Network Engineer. James wanted the network engineers position. Matthew passed on that James had some good idea's. 

=== Elections and Role Placements === 
It was decided by the group that where there was only one person who wanted a job we then gave the job to that person. This meant that: 
Matthew has AV and Swag, 
James is Network engineer and web. 
Clinton Open day and Minconfs 

After that we then talked about who to be president. After a vote Russell became the President by a vote of 4 to 3. 

After which we looked at the jobs that we needed to disscuss on who was best for the roles. It was generally agreed that Stephen would work with papers commitee. 

Shaun would handle sponsorship and venue. Daniel wanted to be assist to the IT stuff. Mostly helping with webmin and the network engineer. 

=== Talking about the Bid === 

* Getting Schools involved in Open Day. We then talk about idea's relating to lca. Open Day was talked about. Having it on the Saturday and getting the Secondary school's envoled. At that point Shuan was mentioned to Clinton as a perfect contact for the open day. 

* The AV.We then disscussed the AV. Questions were asked in relation to quotes for AV. Matthew responded that we already had 3 quotes from places. One did stand out from the rest. He also mentioned that him and Mark had looked into purchasing the AV equipement and so far it looked like the cost would be almost the same. Around $10,000. We disscussed asking QUT if we could borrow their equipement. Shaun has said that he has used the AV to run a large lecture with 2 thearters and it work extremely well. This we agreed would need more looking into. 
. A point to note here. Mark, Matthew and Daniel latter on in the evening and well after the meeting disscussed various plans to record AV. A conclusion came about that we should use the KISS principle (In part that's because Matt likes calling people stupid) and just record straight to sd cards. That way we audio is a very simple headphone check. Recording is very simple (See that red dot. When red dot is not on screen camera is not you friend.). Mark suggested that we get 90 sd cards so that we save to sd cards and don't delete. That way should prevent from the "oh no I shouldn't have formatted the SD card" senario. 

* Laser Skimish. Shaun thought we need something to differenciate between us and other bids. Some sort of group activity was looked into. Shaun wanted something like skirmish. Stephen said that the laser skirmish center would be ideal. So the plan. Look into how much it would cost to rent the laser skirmish for 1 night. It might be included in the ticket price. 

* Jacinta's email. We all thought it was great. Some of the main points were disscussed althrough we really didn't have lot of time to go through the details. 

* Transport to events. We need to look at covering extra transportation in case of people wanting to leave early. We think a shuttle bus would be a good option. 

* Alcohol. We talked about how alcolol should be served. On option two botles per table. We hummed and hared about that. We do feel that entraies should be served along with the alcohol. 

* 3 Quotes for everything. Matthew want there to be at least 3 quotes for everything as this give us options. 


All in all it was agreed that we should have the whole event very tightly planned and organised. We want to avoid a lot of the pitfals that happend with Hobart this year. In other word be prepared. 

=== Meeting Closed 3:30pm === 
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