[Lcabid] Minutes, LCA Bid Meeting 2009-06-13
Shaun Nykvist
ninja at kangawallafox.com
Sun Jun 14 01:57:00 EDT 2009
Hi Russell
...thanx for posting these. Just 1 query though. I never abstained from a
vote - was actually told that you can not vote for yourself when it came to
the vote - which would essentially put the vote for president as 3/3 as you
did vote for your self.
Cheers
Shaun
On 14/06/09 3:46 PM, "Russell Stuart" <russell-humbug at stuart.id.au> wrote:
> People, here at the minutes from the meeting yesterday. They are from
> memory, so there are almost certainly errors and omissions. If you spot
> any please notify me via the list.
>
>
>
> Time & Place:
> 2009-06-13 14:15
> Social Sciences Building, UQ, Room S603.
>
> Present:
> Clinton Roy, Daniel Devine, Mark Ellem, Matthew Franklin,
> Russell Stuart, Shaun Nykvist, Stephen Thomas.
>
> Apologies:
> James Iseppi.
> James appointed Matthew as his proxy in votes.
>
> 1. Matthew volunteered to take the minutes.
>
> 2. Nomination of positions. Each person was asked what positions they
> would like to fill. After some discussion these positions were
> filled unopposed:
>
> Media & Promotion - Shaun Nykvist.
> Sponsorship - Shaun Nykvist.
> Treasurer - Mark Ellem.
> Network engineer - The "IT Team".
> Papers, speakers, keynotes - Stephen Thomas.
> Mini conferences - Clinton Roy.
> Open Day - Clinton Roy.
> Events & Dinners - Russell Stuart.
> Video - Matthew Franklin.
> Venue organisation - Shaun Nykvist.
> Web Site - The "IT Team".
> Schwag - Matthew Franklin.
>
> The "IT Team" consists of:
> Lead: James Iseppi.
> Members: Stephen Thomas, Daniel Devine.
>
> Russell Stuart and Shaun Nykvist nominated themselves for president.
> It was put to a vote. The vote was 4/3, in favour of Russell.
> Shaun abstained from the vote.
>
> 3. Russell then took over the chair of the meeting. Discussion
> then proceeded around the table, each person talking about their
> tasks, and what they would have done for the next meeting.
>
> Stephen Thomas
> --------------
>
> Papers, speakers, keynotes:
> Stephen to look at what is involved in organising the LCA
> paper committee, and report back to the committee with a
> list of jobs that had to be done to make this happen for
> LCA 2011. Russell suggested contacting Linux Australia
> and wiki.linux.org.au/Ctte/LCA_HOWTO as starting points.
>
>
> Shaun Nykvist
> -------------
>
> Media & Promotion:
> Shaun to make contact with Brisbane Marketing and report
> back with where they can help us this year. Russell said
> in previous years Brisbane Marketing helped with venue
> selection, finding accommodation, paying for Linux
> Australia's inspection, and writing up bid. Russell to
> put Shaun in contact with Brisbane Marketing.
>
> Letters of Support. Russell said he was unsure if the
> letters of support he obtained last year had any effect
> on the outcome of the bid. He said they did have one
> unintended consequence - they promoted Humbug and LCA to
> wider community in Brisbane, and he thought this was a
> good thing. Shaun said he it sounded like a good idea
> and he would follow through with it again this year.
> Russell is to hand over the contacts he made last year
> to Shaun.
>
> Venue:
> Russell to put Shaun in contact QUT, and advice QUT that
> Shaun is their contact from now on.
>
> Clinton Roy
> -----------
>
> Open Day:
> Clinton said he wanted to make Open Day hardware based,
> and mentioned Arduino. Russell said he would like some
> attracting schools to Open Day; Shaun said he could help
> with this as he had strong contacts in Education circles
> in Queensland. Clinton asked about the possibility of
> speeding money on attracting schools - like buy a pile of
> Arduino's, hand them out to schools and have a competition
> based on the best project submitted to Open Day. Clinton
> to contact Arduino to see if they would be interested in
> help out in some way.
>
> Matthew Franklin
> ----------------
>
> Video:
> Matthew has already done a lot of the work required for this.
> He has investigated two options: purchasing the A/V video
> equipment, and renting it. Matthew will bring final estimates
> for both options along to the next meeting. Shaun mentioned
> that QUT already have a good A/V system. Matthew said he
> would like to inspect what is available. Russell said one
> thing he would really like to see is two video streams for the
> talk - one for the speaker / audience, and one on the slides
> only.
>
> Mark Ellem
> ----------
>
> Treasurer:
> Mark will produce a first pass template for the budget. This
> is a spreadsheet with headings and calculations, but no figures.
>
>
> Russell Stuart
> --------------
>
> Venues:
> Russell said he would collect updates for all quotes obtained
> last year and present them at the next meeting for review. He
> asked that if other members had suggestions for other venues
> they email them to the list, and he would get quotes from them
> as well. Shaun said one thing that has worked well for him in
> the past was an event at a games parlour, where the games were
> free. Stephen said he had contacts at some parlours.
>
> 4. Russell asked the results of all action items generated here be
> put on the wiki, and notification posted to the LcaBid list. It
> will make the meetings go faster if everyone reads them before
> attending the next meeting.
>
> 5. It was decided the next meeting would be again held prior to the
> Humbug meeting. That is in 2 weeks time, at 2PM Sat June 2009,
> Hawkin Engineering, Buulding 50, Room T103.
>
> Meeting Closed:
> 15:15.
>
> 6. In random discussions after meeting:
> a. Matthew raised the idea of setting up a server farm for A/V
> transcoding.
> b. Russell suggested preparing a VM image for doing the
> transcoding, that could be handed out to people prepared
> to provide CPU cycles.
> c. AJ said most Schwag gets donated by the promoters.
> d. Matthew asked when the move of the LCA Wiki would be
> completed. Russell cringed and said "soon".
>
>
> Outstanding Action Points from this and previous Meetings
> ---------------------------------------------------------
>
> Clinton Roy
> 1. Contact Ardunio re support of Open Day.
> Due: 2009-06-27.
>
> Mark Ellem
> 1. Draw up template for budget spreadsheet.
> Due: 2009-06-27.
>
> Matthew Franklin
> 1. Prepare written summarises of quotes for the two ways
> of doing the A/V: Renting and Purchasing.
> Due: 2009-06-27.
> 2. Work with Shaun to review what A/V facilities are available
> at QUT, and what the cost of hiring them would be.
> Due: 2009-06-27.
>
> Russell Stuart
> 1. Provide letter of introduction to Shaun for Brisbane Marketing.
> Due: 2009-06-27.
> 2. Hand over "letters of support" info to Shaun.
> Due: 2009-06-27.
> 3. Provide letter of introduction to Shaun for QUT contacts.
> Due: 2009-06-27.
> 4. Collect updates for all events quotes.
> Due: 2009-06-27.
>
> Shaun Nykvist
> 1. Make contact with Brisbane Marketing and confirm what support they
> can provide this year.
> Due: 2009-06-27.
> 2. Come up with suggestions for "ways forward" in getting High
> Schools involved - who should we approach, what can we offer.
> Due: 2009-06-27.
>
> Stephen Thomas
> 1. Find out what is involved in organising the papers committee.
> Due: 2009-06-27.
>
>
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