[H-ANNOUNCE] AGM 2017 Minutes
Clinton Roy
secretary at humbug.org.au
Fri Oct 6 07:39:30 AEST 2017
HUMBUG AGM 2017 Details
-
*Minutes taken by: Clinton Roy*
*Place: The Edge, State Library of Queensland*
Agenda Items
Contents
1. Meeting Open <http://humbug.org.au/AGM2017?action=print#Meeting_Open>
2. Attendees and Apologies
<http://humbug.org.au/AGM2017?action=print#Attendees_and_Apologies>
3. Confirmation of Previous AGM Minutes
<http://humbug.org.au/AGM2017?action=print#Confirmation_of_Previous_AGM_Minutes>
4. Reports <http://humbug.org.au/AGM2017?action=print#Reports>
1. Exec Reports
<http://humbug.org.au/AGM2017?action=print#Exec_Reports>
2. Non Exec Reports
<http://humbug.org.au/AGM2017?action=print#Non_Exec_Reports>
5. Nominations and Voting
<http://humbug.org.au/AGM2017?action=print#Nominations_and_Voting>
1. President <http://humbug.org.au/AGM2017?action=print#President>
2. Secretary <http://humbug.org.au/AGM2017?action=print#Secretary>
3. Treasurer <http://humbug.org.au/AGM2017?action=print#Treasurer>
6. General Business
<http://humbug.org.au/AGM2017?action=print#General_Business>
7. Meeting Close
<http://humbug.org.au/AGM2017?action=print#Meeting_Close>
1. Meeting Open
- Meeting opened by Joel Addison at 5:00
2. Attendees and Apologies
- Clinton Roy (with proxies for Tony Bilbrough and Simon Ellis)
- Russell Stuart (with proxies for Mark Suter and Greg Lehmann)
- Ewan Edwards
- Murray Yates
- Joel Addison
- John Keogh
- Greg Black
*Apologies:* None
------------------------------
3. Confirmation of Previous AGM Minutes
-
*Motion:* Accept the minutes of the of the previous AGM.
*Proposed:* Joel Addison
*Seconded:* Greg Black
*Result:* passed unanimously
------------------------------
4. Reports
The aim of these reports is to present what has happened during the year in
relation to the club.
4.1. Exec Reports
4.1.1. President - Joel Addison
I'd like to welcome everyone to the HUMBUG AGM today, and thank everyone
for attending.
This year has been fairly quiet, with no events directly run by us. We have
still contributed to a number of community events over the past year, which
has been excellent to see. I note also that Russell is doing an excellent
job in his new position as Treasurer of Linux Australia, following on from
his time as Treasurer for the Brisbane PyCon Au conferences.
In terms of membership, we have kept stable numbers again this year. We
have attracted a number of new people throughout the year, but we need to
work more on retaining them past one or two meetings. I think having more
talks could work to help with this, but that does rely on people wanting to
give them.
We have had some change in rooms for meetings throughout the past year. I
would like to thank Aguido and the Business School for organising and
providing a room for the first half of the year, and the prior year.
Clinton has done excellent work in securing rooms for the latter half of
the year, including one at the very last minute the day before a meeting. I
think the move back to rooms in the School of ITEE is a step in the right
direction. I think we can build upon this over the next year to work with
some of the related student groups at the university, which may attract
some new members along the way also.
I have been working with several others, both inside and outside HUMBUG, to
construct a bid to host Linux.Conf.Au on the Gold Coast in 2020. We have
done some site inspections, and are quite happy with the venue options
available to us. I am confident that we will be able to host a successful
conference, based on these and the budget estimations. We will submit our
bid once Linux Australia opens the call for bids, which I expect to happen
in the not too distant future.
Finally, I would like to thank Clinton and Greg for their work on the
Executive this year. It has been a pleasure to work with both of you.
*Motion:* To accept the report of the President.
*Seconded:* Russell Stewart
*Result:* passed unanimously
4.1.2. Treasurer - Greg Black
*Accounts*
- Savings Account
- $1,242.59 === Balance as at previous AGM (2016-09-24)
- + $100.00 (Membership payments x 3)
-
+ $363.44 (Transfer from PayPal)
- + $0.02 (Credit interest)
- $1,706.05 === Closing balance (2017-09-23)
- Term Deposit
- $8,310.44 === Balance as at previous AGM (2016-09-24)
- + $245.21 (Credit interest)
- $8,555.65 === Closing balance (2017-09-23)
-
PayPal
- $74.84 === Balance as at previous AGM (2016-09-24)
- + $400.00 (Membership payments x 16)
-
- $15.20 (PayPal charges - 16 x $0.95)
- - $363.44 (Transfer to Savings Account)
-
- $28.01 (USD $20.00 Pay OpenVirtuals)
- $68.19 === Closing balance (2017-09-23)
*Overall Position*
- Total at previous AGM: $9,627.87
- 2016/2017 Profit: $702.02
- Club Assets: $10,329.89
*Membership*
- Financial members at 2016 AGM: 21
- New members joining: 3
- Renewing members: 16
- Members deceased: 1
- Financial members at 2017 AGM: 18
*Motion:* To accept this report from the Treasurer.
*Seconded:* Russell Stuart
*Result: * passed unanimously
4.1.3. Secretary - Clinton Roy
Overwhelmingly this year, my task has been getting our room bookings on a
firm basis. Occasionally this has required last minute communications. We
are now have UQ room bookings sorted for the rest of the year — despite
today's venue [image: :)] And we have te support and contacts to continue
making bookings at ITEE.
I would like to thank Aguido Davis and Sarah Walters for our Business
School bookings. I would also like to thank Stephen Viller and Michael
Bruenig for their support of Humbug, and Michelle Dobson for her logistical
help. A special thank you to Belinda Weaver for a last minute booking.
*Motion:* To accept this report of the Secretary.
*Proposed:* Clinton Roy
*Seconded:* Joel Addison
*Result:* passed unanimously
4.2. Non Exec Reports
4.2.1. System Admin - Russell Stewart
No problems to report.
4.2.2. External Participation
Russell is treasurer of Linux Australia.
A list of events that members helped out with in the last year:
-
CompCon 2016 - Clinton volunteered.
-
HealthHack 2016 - Clinton volunteered.
- Research Bazaar 2017 - Clinton attended, volunteered. Backup trainer
that was called on.
- Software Carpentry - Griffith Uni, Gold Coast campus - Clinton
volunteered and trained.
- Gold Coast Hackerspace Open Day - Clinton attended, and spoke on
linux.conf.au plans.
-
PyCon Australia 2017
- Clinton did back end web dev and on the ground running around. Also
gave a talk.
- Joel was second in charge of video recording.
- Russell thanked the conference team on behalf of Linux Australia.
- Wordcamp Bne 2017 - Joel led the video team, Matthew, Kimberley and
Clinton helped.
-
BrisPy - Clinton reprised his pyconau talk.
A list of conferences that members are planning on helping out with in the
coming year:
- The UseR conference.
- Linux.conf.au in a few years time.
5. Nominations and Voting
5.1. President
-
*Nominee*
*Proposer*
*Seconder*
*Accepted Y/N*
*Withdrew Y/N*
*Vote Count*
Joel
Greg
Russell
Yes
No
Unanimous
Congratulations to Joel Addison, who continues on as President.
5.2. Secretary
-
*Nominee*
*Proposer*
*Seconder*
*Accepted Y/N*
*Withdrew Y/N*
*Vote Count*
Clinton
Russell
Joel
Yes
No
Unanimous
Congratulations to Clinton Roy, who continues on as Secretary.
5.3. Treasurer
-
*Nominee*
*Proposer*
*Seconder*
*Accepted Y/N*
*Withdrew Y/N*
*Vote Count*
Greg
Russell
No
Russell
Greg
Yes
Yes
John
Russell
Yes
No
Unanimous
Congratulations to John Keogh, our new Treasurer.
------------------------------
6. General Business
Russell wishes to thank Clinton for organising the room bookings. Russell
moves a motion of thanks, Greg seconds. Motion of thanks passed
unanimously.
Ewan moves a motion to note that the first of the founding members has passed
away. Russell seconds this motion. Passed unanimously.
------------------------------
7. Meeting Close
Meeting closed at 5:15pm
--
-- Clinton Roy, Software Engineer with Bloomberg L.P.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.humbug.org.au/pipermail/announce/attachments/20171005/f313552d/attachment-0001.html>
More information about the Announce
mailing list