[H-ANNOUNCE] Executive Meeting 12/03/2016 minutes

Tue Mar 15 03:13:28 EDT 2016

Here are the minutes of the the exec meeting on the weekend, please let me
know of any mistakes.
Executive Meeting 12/03/2016

Contents

   1. Opening
   <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Opening>
   2. Regular Agenda
   <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Regular_Agenda>
      1. Accepting Previous Minutes
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Accepting_Previous_Minutes>
      2. Secretary's Report
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Secretary.27s_Report>
      3. Treasurer's Report
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Treasurer.27s_Report>
      4. President's Report
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#President.27s_Report>
      5. Sysadmin Report
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Sysadmin_Report>
   3. Outstanding Action Items from previous minutes
   <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Outstanding_Action_Items_from_previous_minutes>
   4. General Business
   <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#General_Business>
   5. Closing
   <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Closing>
      1. Next Meeting
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Next_Meeting>
      2. Closed
      <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Closed>
   6. Outstanding Action Items
   <http://www.humbug.org.au/Exec/Minutes/20160312?action=print#Outstanding_Action_Items>

Opening

Meeting opened at 5 PM by the President.

Present:

   - Russell Stewart (President)
   - Joel Addison (Treasurer)
   - Clinton Roy (Secretary)
   - Greg Black (Sysadmin Team)
   - Simon Ellis

Apologies: None.

Regular Agenda

Accepting Previous Minutes

MOTION raised by Joel to accept the previous minutes, seconded by
Russell. Passed
unanimously.

Secretary's Report

   - No communication received.
   - Lots and lots of spam handled.
   - Edited a flyer for UQ market day, they assured me printing would be
   fine.

------------------------------

MOTION raised by Russell to accept the report, seconded by Clinton. Passed
unanimously.

Treasurer's Report

Accounts

   - Savings account
      - $1292.50 === Balance as at previous meeting (19/12/2015)
      - +$0.03 (Credit interest)
      - $1292.53 === Closing balance (12/03/2016)
   - Term deposit
      - $8143.72 === Balance as at previous meeting (19/12/2015)
      - +$166.72 (Credit interest)
      - $8310.44 === Closing balance (12/03/2016)
   - Paypal
      - $0.00 === Balance as at previous meeting (19/12/2015)
      - $0.00 ==== Closing balance (12/03/2016)

Membership

   - Financial members at previous meeting: 18
   - New members joining: 0
   - Renewing members: 0
   - Financial members as at 12/03/2016: 18

------------------------------

MOTION raised by Joel to accept the report, seconded by Clinton. Passed
unanimously.

President's Report

   - We have room allocations courtesy of UQ Business School and Aguido
   Davis.
   - ITEE have indicated the change in UQ room allocation policy has
   affected a number of groups related to them. They will have to change their
   rules to accommodate this, and are looking into it.

------------------------------

MOTION raised by Russell Stuart to accept the report, seconded by
Clinton. Passed
unanimously.

MOTION for a vote of thanks to Aguido Davis and the UQ business school for
their continued assistance in providing this room. Raised by Russell
Stuart, seconded by Joel. Passed unanimously.

Sysadmin Report

   - Backups available (these must have been sighted): 2016-03-07.
   - Date a backup was tested by a complete restore from backup only:
   2016-03-17.
   - Percentage of disk space used:
      -

      Filesystem      Size  Used Avail Use% Mounted on

      /dev/xvda        50G  8.4G   42G  17% /
      - List of packages that aren't up-to-date security wise: (none)
   - Any major configuration changes since the last exec meeting: None.
   - Changes to schedule of people with access to the box: None.
   - VM is running slowly because provider is over subscribing the machine.
   This is causing the web site to become inaccessible, and backup failures.
   - The secondary DNS's fell out of sync because the bind9 ACL's were set
   to only allow zone transfers from secondaries, and the ACL's were out of
   date. I've changed it to allow zone transfers from anybody.
   - We came under a sustained DNS amplification attack. We were refusing
   all requests, but it took our monthly bandwidth usage to with 10% of our
   2TB allowance.
   - Bradley Marshal reported Gmail now requires a valid PTR record for
   IPv6 deliveries. We don't have one, so IPv6 deliveries to Gmail were
   failing. I've disabled all IPv6 deliveries for now.
   - Currently moving to the MTA to exim, and adding spamassassin.

------------------------------

MOTION raised by Russell Stuart to accept the report, seconded by
Clinton. Passed
unanimously.

Outstanding Action Items from previous minutes

General Business

   - New Hosting. After input from members, we've decided on Digital Ocean.
   Russell raises a motion that Humbug moves hosting from Crissic to Digital
   Ocean. Estimated costs are under a $100 a year. Clinton seconds the motion.
   No objections, passed unanimously.

Closing

Next Meeting

The next Executive meeting is pencilled in to be held at 5:30 PM on
Saturday 13/08/2016.

Closed

The meeting was closed by the President at 5:21pm.
------------------------------

Outstanding Action Items Russell to contact Peter Sutton about room
bookings now that the busy first fortnight is over, to ask about a timeline
of getting room bookings.
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