[H-ANNOUNCE] Minutes of Executive Meeting 6/2/2010

[Clinton Roy]

Opening

Meeting is opened by Russell Stuart at 2:23pm.

Present:

    * Russell Stuart (President)
    * Matthew Franklin (Vice President)
    * Mark Ellem (Treasurer)
    * Clinton Roy (Secretary)
    * Stephen Thomas (Librarian)
    * Greg Black (Sysadmin)
    * ?? (Talks Liaison)
    * ?? (Events Organiser)
    * ?? (Ordinary Members)
    * Charles Murray
    * Dave Formosa
    * Simon Ellis

Apologies: None

Regular Agenda

Accepting Previous Minutes

MOTION raised by Russell to accept the previous minutes, seconded by
Mark. Passed unanimously.

Executive Reports

Secretary's Report

    * Snail Mail via the PO box: One mail for the old holder of the PO
box. One mail for the treasurer (yet to be passed on).
    *

      Email via secretary at humbug.org.au: One member application, have
to check that the money has come in.
    * City Studios: City Studios approached a number of groups in the
open/creative space with an offer of cheap rental space. As an active
member of two of the approached groups (Humbug and Hackerspace) I went
along to an inspection of the site in the center of the city. It's a
huge old building and has a lot of potential for the right clients. I
communicated that while Humbug was happy to help, we're not in any
financial situation to pay for space.
    * Put in a form to get a regular talking room at Brisbane central library.

MOTION raised by Matthew to accept the report, seconded by Steven.
Passed unanimously.

Treasurer's Report

    * in terms of balance: $6772.35
    * cheque for caliburn accounts, only expense.
    * cashbox: $130
    * treasurer to send report to secretary.
    * four new members
    * Clinton recommends using the cash box amount gets recorded more
frequently.

MOTION raised by Clinton to accept the report, seconded by Matthew.
Passed unanimously.

Vice President's Report

Required Tasks

To advertise OSDC on the main page: Not completed. Deep down I felt it
was too little to late as there was a very small time window for
people to attend.

To organize the pack up roster. To get new room bookings. Partially
completed. I will fill it out as the year progresses.

To get new room bookings. Completed for the first 6 months see
meetings report. Post help information to the wiki to help people use
the lists more effectively. Completed enough to say I have done it but
I should include more information.

Meetings Report

    *

      Meetings Rosters: So far we now have roosters up to the
1/5/2010. I'll complete these further as the year progresses.

      Room Bookings: I chased up our room bookings in mid November. I
was informed that we would need to have insurance cover in order to
obtain the room bookings. I found out that Linux Australia (LA) had
supplied us with our cover last year. I then talked to the Secretary
of LA in relation to obtaining insurance for the meetings. He then
sent me the PDF certificate (Sun 6/12/09). I sent it off as an email
to room bookings (7/12/09) and got an email (9/12/09) and a form to
fill out via snail mail (10/12/09 they just needed the signature).
Sent it back via express post (10/12/09). Got notice that they had
received it and were processing it. After a few emails to the room
bookings department I found out the head of the department was doing
an audit of room bookings. That the head would therefore be looking at
HUMBUG's case for room bookings. At that point Russell stepped in and
talked to the Secretary of ITS on the 22/12/09 asking him for help in
this matter. The head of ITS endorsed a letter being sent to the room
bookings department informing them of ITS sponsoring Humbug. On the
4/01/2010 Russell sent the Exec an email informing us of the room
bookings along with the details of the room bookings. These were then
posted to the list and published on the wiki. I have now made plans to
apply for room bookings in March for the rest of the year.

      Meeting Numbers: Approx numbers are 15 on average. We have had
about one fresh member.

Membership Report

    *

      Numbers: We have currently 35 members of which there is only one
is a new member. Since the last exec meeting there have been four
people who have joined up of which only one has been a new member.

Contacts

    * I was contacted by one person since the last Exec meeting. I
have forwarded the private emails and my replies to the private exec
list as the contact was made in private.

MOTION raised by Steven to accept the report, seconded by Mark. Passed
unanimously.

Librarian's Report

    * No requests.
    * No operational issues.
    * Packaging for planet.humbug installation.
    * packaging for backup scripts

MOTION raised by ?? to accept the report, seconded by ??. Passed unanimously.

President's Report

http://lists.humbug.org.au/pipermail/general/2010-February/019285.html

MOTION raised by Clinton to accept the report, seconded by Steven.
Passed unanimously.

Non Executive Reports

Sysadmin Team

Talks Liaison

Events Organiser

Other Agenda Items

Simon asks about quota problems. It seems the unmetered quota gets
used up. ACTION: Clinton to ask ITS to increase quota.

Closing of older mailing lists

MOTION raised by Russell to close the following mailing lists:

- blipvert - chat - csig - dsig - talks

Closing means they will be moved of the lists page, and will no longer
accept new posts. The archives remain available for the foreseeable
future.

Seconded by Matthew. Passes with one against.

ACTION for Steven: Lodge Trac ticket to implement above motion.

Linux Home Server HOWTO

Miles Brennan has offered up control of his _Linux Home Server HOWTO_
to Humbug for us to maintain. The Executive needs to determine if we
should accept this work and how it might be maintained.

The general consensus is that it will be difficult to find someone to
maintain it.

Executive Reports

Russell: I'd like to formally change our executive meeting procedures
so that only reports emailed can be formally accepted at a committee
meeting. Those not accepted will be deemed for the purposes of my
Presidents Report to be not given.

MOTION raised by Russell: Only reports mailed to
admin at lists.humbug.org.au or general at lists.humbug.org.au at least 12
hours prior to the commencement of the Executive meeting can be
formally accepted at that meeting.

Seconded by Clinton. Passed unanimously.

Minutiae

rs: The spare PO box key. ACTION: Clinton to see the postoffice about
how much a new key (or set of keys) is.

Next Meeting

The next Executive meeting is pencilled in on for First of May, 2pm
prior to the normal meeting.

Uncompleted Actions

>From the 14/11/2009 exec meeting

>From the 19/09/2009 exec meeting

    * ACTION: Clinton to correct references from Quoll to David Formosa.

Closing

The meeting was closed by Russell at 3:05pm.

-- 
Clinton Roy
Unemployed bum.

humbug.org.au  - Brisbane Unix Group
clintonroy.wordpress.com - Blog
flickr.com/photos/croy/ - Photos