[H-ADMIN] May not be able to attend Exec meeting this Saturday due to LCA training

[Russell Stuart]

On Thu, 2010-12-16 at 02:43 +1000, Mark Ellem wrote:
> I did ask about about where the minutes were on the wiki just before
> you started via the > phone call we had and was told they would be
> started by you, so unless I sent them via email there was no way to
> get my report there before the meeting.

You sent your report for the previous meeting via email.  That is the
normal practice, and is how all other reports were submitted for this
meeting.  Was there a problem doing that this time?  You could have
created the minutes page yourself.  You didn't.  You could have
contacted someone about the minutes page not being up prior to the
report being due.  You didn't.  The conversation you refer to only
happened after I rang you and that was after the meeting was due to
start.

> Are you accusing me of sending this email after the meeting in some 
> attempt to pretend I notified people of my situation on the day? What 
> happened was I sent this email from my phone. Now I thought it had been 
> sent but it looks like it must of been queuing somewhere, that's all.

I didn't accuse anyone of anything.  I just pointed out your email
wasn't received prior to the meeting, and that was because it wasn't
sent by your email client until 9 hours after the meeting had finished -
roughly when you got home from the regular meeting in fact.  Thus we
could not act on it.

> I also take issue you could not wait 20 minutes given our (Matt and 
> myself) circumstances to allow all Exec members able to attend to do so, 
> given how the weather was that day and the fact the LCA training session 
> ran a bit overtime.

Apologies must be given before the meeting.  They can not be given
after.  Nonetheless I rang you.  Had you expressed the level of concern
you are showing here during the phone call the meeting would have been
delayed, but you didn't.

As you say, Matt attended the training session too, and like you was
late.  Evidently he expected he might be delayed and organised his
affairs accordingly as he not only had sent in his apologies, he
organised a proxy so the meeting could proceed.  Life can't always be so
predictable of course, and when Matt's father was taken ill on Friday
night he didn't have the time to submit his report.  We all have to make
allowances for things like this.  Did something equally unpredictable
happen to you?

> I highlight the fact the according to section 4, 
> part a, clause ii of the HUMBUG constitution, you need at least 3 Exec 
> members present to have an Exec meeting, which we clearly didn't. From 
> how I read this, proxies do not count as a present member.

This was discussed.  We read it differently to you.  I admit we (or at
least I) didn't put much thought into it, as there were no agenda items
posted before the meeting so the only thing that happened was the
tabling and acceptance of the reports submitted.